Club Rosters

Club rosters are now collected as part of the Re-Registration process in Cal Poly Now.

Club Roster FAQs

Why is Cal Poly requiring a roster?

Cal Poly must comply with CSU Executive Order (EO) 1068 and Campus Administrative Policy (CAP) 620. Both specify that clubs, properly known as Recognized Student Organizations (RSOs),

1. have a minimum number of members (in Cal Poly's case, the minimum number is five).
2. be comprised of enrolled students (in Cal Poly's case, 100% of club membership must be matriculated Cal Poly students).

To verify alignment with these requirements, Cal Poly is requiring clubs that are renewing their charter also submit a roster of members.

What members do we include if our list of active members has fluctuated throughout the year?

We understand that club membership fluctuates for many clubs. If possible, please share all students who have served as active members throughout the year.

Can we request access to club roster information that has been submitted to ASI Club Services?

Unfortunately not. Student information is protected by federal law and cannot be shared.

Who will have access to club member identity information?

ASI Club Services, the Clubs & Organizations Office, and University Development.

What if our club contains members who do not wish that Cal Poly is aware of their membership status?

This is a valid question that requires a more personalized discussion than a web page format allows. Please contact clubs@calpoly.edu.