Forms & Resources

Bylaws & Club Name

Organization Change Form (Cal Poly Now)

To amend club bylaws, change officers, or request a club name change. Please note: only the President/Primary Contact can access and submit this form which is available on the Forms tab at now.calpoly.edu.

Request a Cal Poly Email Address (Cal Poly Now)

To request a calpoly.edu email address for your RSO, access this form on the Forms tab at now.calpoly.edu. Please note: only the President/Primary Contact can access this form.

Cal Poly Club Bylaws Template (.doc)

Mandatory template to create club bylaws

Cal Poly Club Council Bylaws Template (.doc)

Mandatory template to create college club council bylaws

Event Planning

Food Permit

Application for Health Permit for temporary food facility

Financials

Introduction to Fundraising Guide (.pdf)

Advisor Memo (.pdf)

To be used when club advisor must explain out of the ordinary circumstances surrounding the use of club funds (lost receipt, partial payment/reimbursement, scholarship, etc.)

Cash/Securities Gift Form (.doc)

To document donor information for cash/check donations made to a club. A separate form must accompany each donation submitted to ASI Club Services for processing.

Club Payment Request Form (AdobeSign)

To pay a vendor or reimburse someone who has made a purchase for the club.

Deposits

The University Union Chase Bank branch has closed indefinitely. RSO deposits can be made in person at the Chase Bank branch located at 1235 Chorro St located in downtown San Luis Obispo or on campus at the ASI Business Services Office located at the front of the Cal Poly Recreation Center.

 

Deposits can also be mailed to ASI Club Services to deposit on your clubs’ behalf. Mail to:
ASI Club Services // 1 Grand Avenue, San Luis Obispo, CA 93407

 

A Club Deposit Slip must be completed for each deposit. Fill out the deposit slip completely, print a copy, and attach it to the deposit (cash or check).

General Club Deposit Slip

Fundraising Club Deposit Slip

Gift in Kind Acceptance

To record material items donated to a club. A separate form must be submitted for each donation.

IRS Form W-9 (pdf)

Taxpayer identification form must be submitted with PRFs to pay someone for a service provided to the club.

PayPal Button Request (coming soon)

To request a PayPal button for club dues, event registration, or sponsorships (donations and merchandise sales are not allowed)

Trademark Licensing Request Form

This form must be submitted to receive approval any time a club will print the Cal Poly name, marks, logo on any product (shirts, stickers, hats, etc.).

Tax ID Request (Cal Poly Now)

To obtain the Cal Poly tax ID number to be issued to a donor that has requested this information as a condition of support/donation.

Funding

Clubs & Organizations

To access the following applications, visit the Finance section of your organization in Cal Poly Now

  • ASI Club Sponsorship
  • ASI College Club Council Funding
  • ASI Event Co-Sponsorship

For information, email asiclubservices@calpoly.edu.

ASI Social Justice Program Funding (AdobeSign)
ASI Social Justice Program Funding is available for currently chartered Cal Poly Recognized Student Organizations (RSOs), Cal Poly departments, and Instructionally Related Activities (IRAs) to co-sponsor events or projects intended to form community and bring awareness to a broad range of Cal Poly students regarding issues facing underrepresented minority students. Please note, ASI Social Justice Funding applications for in-person events will not be accepted.

New Student Organizations

For information on how to start a new student organization, visit the Start a Club page.

Resources

Cal Poly RSO Handbook (.pdf)

Related Content

Cal Poly Now

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Admissions

Admissions Link

Link to the Admissions Website for information on selection criteria, application deadlines, creating your VIP page and more!

Admissions

LEAD Awards

LEAD Awards Link

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