Forms & Resources
Basics
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Request for a cal poly e-mail/web page To request a @calpoly.edu email account and/or a .calpoly.edu webpage for your club |
Bylaws
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Cal Poly Club Bylaw Amendment Request Form To change club name or make an amendment to club bylaws |
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Cal Poly Club Bylaws Template (Word Document Download) Mandatory template to create club bylaws |
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Cal Poly Club Council Bylaws Template Mandatory template to create college club council bylaws |
Event Planning
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Application for Health Permit for temporary food facility |
Financials
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To be used when club advisor must explain out of the ordinary circumstances surrounding the use of club funds (lost receipt, partial payment/reimbursement, scholarship etc) |
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Cash/Securities Gift Information To document donor information for cash/check donations made to a club. A separate form must accompany each donation submitted to ASI Club Services for processing. |
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To pay a vendor or reimburse someone who has made a purchase for the club. |
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To record material items donated to a club. A separate form must be submitted for each donation. |
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Tax payer identification form must be submitted with PRF’s to pay someone for a service provided to the club |
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To request a PayPal button for club dues, event registration or sponsorships (donations and merchandize sales are not allowed) |
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Request to Use the Cal Poly Name Form This form must be submitted to receive approval any time a club will print the Cal Poly name, marks, logo on any product (shirts, stickers, hats etc) |
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This form must be submitted in order to obtain the Cal Poly tax ID number to be issued to a donor that has requested this information as a condition of support/donation |
Funding
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ASI Club Event Co-Sponsorship Procedures and Application Application for up to $1,650.00 in funds allocated to clubs through ASI Student Government for the purpose of assisting with up to 50% of the costs associated with hosting an event. |
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ASI Club Event Insurance Application Application for funding made available by ASI Student Government to assist with the expense to procure special event insurance. |
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ASI Club Sponsorship Procedures and Application Application for $500 in funding made available by ASI Student Government to support general club operation expenses |
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ASI Club Sport Funding Allocation Request Application for Club Sports Council to apply for annual funding made available by ASI Student Government |
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ASI Club Sport Funding Annual Report This report is to be completed by the Club Sports Council annually and submitted to the ASI Chair of the Board by the last ASI Board of Director’s meeting of the academic year. |
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ASI Club Sport Funding Procedures ASI Club Sports Funding policy and procedures |
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ASI College Club Council Funding Procedures and Applications Application for college club councils to apply for funding made available by ASI Student Government |
New Student Organization
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Petition for University Recognition Application for new student club |
Renew Student Organization
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Roster Template (Excel Download) Submit the signed charter and your previous 2017-18 year roster to ASI Club Services. Include all active members for the previous year, including those who have graduated. A charter renewal without a roster containing member names and email addresses will not be accepted. |
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A RSO who wishes not to submit a roster must complete this form. This exception will be available for charter renewals for the 2018-2019 academic year only. |
Resources
| Cal Poly RSO Handbook |
