Forms & Resources

Note: Due to the impacts on operations of campus activities as a result of the COVID-19 virus, club training and chartering are on hold until further notice. 

Bylaws & Club Name

Organization Change Form (Engage)

To amend club bylaws, change offciers, or request a club name change

Cal Poly Club Bylaws Template (.doc)

Mandatory template to create club bylaws

Cal Poly Club Council Bylaws Template (.doc)

Mandatory template to create college club council bylaws

Event Planning

Food Permit

Application for Health Permit for temporary food facility

Financials

Advisor Memo (.pdf)

To be used when club advisor must explain out of the ordinary circumstances surrounding the use of club funds (lost receipt, partial payment/reimbursement, scholarship, etc.)

Cash/Securities Gift Form (.doc)

To document donor information for cash/check donations made to a club. A separate form must accompany each donation submitted to ASI Club Services for processing.

Club Payment Request Form (AdobeSign)

To pay a vendor or reimburse someone who has made a purchase for the club.

Deposits

The University Union Chase Bank branch has closed indefinitely. RSO deposits can be made in person at the Chase Bank branch located at 1235 Chorro St located in downtown San Luis Obispo or on campus at the Cal Poly Ticket Office located at the front of the Cal Poly Recreation Center.

 

Cal Poly Ticket Office Hours of Operation

  • Monday/Wednesday: 9AM-12PM
  • Tuesday/Thursday: 1PM-4PM
  • Closed: Friday, Saturday & Sunday

Deposits can also be mailed to ASI Club Services to deposit on your clubs’ behalf. Mail to:
ASI Club Services
1 Grand Avenue, San Luis Obispo, CA 93407

 

A Club Deposit Slip must be completed for each deposit. Fill out the deposit slip completely, print a copy, and attach it to the deposit (cash or check).

General Club Deposit Slip

Fundraising Club Deposit Slip

Gift in Kind Acceptance

To record material items donated to a club. A separate form must be submitted for each donation.

IRS Form W-9 (pdf)

Taxpayer identification form must be submitted with PRFs to pay someone for a service provided to the club

PayPal Button Request (coming soon)

To request a PayPal button for club dues, event registration, or sponsorships (donations and merchandise sales are not allowed)

Trademark Licensing Request Form

This form must be submitted to receive approval any time a club will print the Cal Poly name, marks, logo on any product (shirts, stickers, hats, etc.).

Tax ID Request

To obtain the Cal Poly tax ID number to be issued to a donor that has requested this information as a condition of support/donation, email asiclubservices@calpoly.edu.

Funding

Clubs & Organizations

ASI Club Sponsorship Procedures and Application (AdobeSign)

For information on club sponsorship, email asiclubservices@calpoly.edu.

ASI Event Co-Sponsorship Procedures and Application (AdobeSign)

For information on event co-sponsorship, email asiclubservices@calpoly.edu.

ASI Social Justice Program Funding (AdobeSign)
ASI Social Justice Program Funding is available for currently chartered Cal Poly Recognized Student Organizations (RSOs), Cal Poly departments, and Instructionally Related Activities (IRAs) to co-sponsor events or projects intended to form community and bring awareness to a broad range of Cal Poly students regarding issues facing underrepresented minority students. Please note, ASI Social Justice Funding applications for in-person events will not be accepted.

College Council

ASI College Club Council Funding Application (AdobeSign)

Application for college club councils to apply for funding made available by ASI Student Government.

New Student Organizations

For information on how to start a new student organization, visit the Start a Club page.

Renewing Student Organizations

Roster Template (.xlsx)

Submit the signed charter and your previous 2019-20 year roster to ASI Club Services via AdobeSign. Include all active members for the previous year, including those who have graduated. A charter renewal without a roster containing member names and email addresses will not be accepted.

Resources

Cal Poly RSO Handbook (.pdf)

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