Forms & Resources

Note: Due to the impacts on operations of campus activities as a result of the COVID-19 virus, club training and chartering is on hold until further notice. 


Cal Poly Club Bylaw Amendment Request Form

To change club name or make an amendment to club bylaws

Cal Poly Club Bylaws Template (Word Document Download)

Mandatory template to create club bylaws

Cal Poly Club Council Bylaws Template

Mandatory template to create college club council bylaws

Event Planning

Food Permit

Application for Health Permit for temporary food facility


Advisor Memo

To be used when club advisor must explain out of the ordinary circumstances surrounding the use of club funds (lost receipt, partial payment/reimbursement, scholarship etc)

Cash/Securities Gift Information

To document donor information for cash/check donations made to a club. A separate form must accompany each donation submitted to ASI Club Services for processing.

Club Payment Request Form

To pay a vendor or reimburse someone who has made a purchase for the club.

Gift in Kind Acceptance

To record material items donated to a club. A separate form must be submitted for each donation.

IRS Form W-9

Tax payer identification form must be submitted with PRF’s to pay someone for a service provided to the club

PayPal Button Request

To request a PayPal button for club dues, event registration or sponsorships (donations and merchandize sales are not allowed)

Request to Use the Cal Poly Name Form

This form must be submitted to receive approval any time a club will print the Cal Poly name, marks, logo on any product (shirts, stickers, hats etc)

Tax ID Request

This form must be submitted in order to obtain the Cal Poly tax ID number to be issued to a donor that has requested this information as a condition of support/donation


Clubs & Organizations

ASI Club Sponsorship Procedures and Application
Application for $450 in funding made available by ASI Student Government to support general club operation expenses.

ASI Club Event Co-Sponsorship Procedures and Application
Application for up to $1,650.00 in funds allocated to clubs through ASI Student Government for the purpose of assisting with up to 50% of the costs associated with hosting an event.

College Council

ASI College Club Council Funding Procedures and Applications
Application for college club councils to apply for funding made available by ASI Student Government

ASI College Club Council Event Co-Sponsorship Procedures and Application
The ASI College Club Council Event Co-Sponsorship allots a maximum of $1,150 per college club council per fiscal year.

New Student Organization

Petition for University Recognition

Application for new student club

Renew Student Organization

Roster Template (Excel Download)

Submit the signed charter and your previous 2017-18 year roster to ASI Club Services. Include all active members for the previous year, including those who have graduated. A charter renewal without a roster containing member names and email addresses will not be accepted.


Cal Poly RSO Handbook

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