ASI Club Funding

Terms of Funding

ASI Club Funding Exhausted for 2019-2020

ASI club funding has been exhausted for the 2019-2020 academic year for ASI Club Sponsorship ($450) and ASI Club Event Co-Sponsorship (up to $1,650). For this reason, ASI Club Services is no longer accepting applications for either of these sponsorship opportunities. Applications for the 2020-2021 academic year will be available July 1, 2020. While sponsorship parameters and allocations may vary from year to year, we have listed below the allotments available during the 2019-2020 academic year for reference purposes.

Applying for Multiple Sponsorships

Starting in the next academic year (July 2020), clubs may apply for both ASI Club Sponsorship and ASI Event Co-Sponsorship funding. For example, if during the 2019-2020 academic year, an organization requested $450 through ASI Club Sponsorship, that club was still eligible to apply for up to $1,200 in ASI Club Event Co-Sponsorship for a maximum allotment of $1,650 (i.e., July – June). 

Unused ASI Club Funding in a Club Account

All ASI Club Funding must be reconciled by Friday of Week 9 in Spring quarter. After that date, any remaining ASI club funding will be removed from the club’s account.

ASI Club Funding is Limited

There is a limited amount of ASI club funding each year. Club representatives must apply for funding to be considered for sponsorship. Funding is allocated on a first-come, first-served basis until all funds are exhausted.

ASI Club Funding

ASI Club Sponsorship ($450)

Note: ASI Club Sponsorship ($450) is now exhausted and ASI Club Services is no longer accepting applications for the 2019-2020 academic year. Applications for the 2020-2021 academic year will be available July 1, 2020.

Eligible clubs may apply for ASI Club Sponsorship to support the club's mission, programs/ activities, and general operations that take place throughout the year. 

ASI Club Event Co-Sponsorship (up to $1,650)

Note: ASI Club Event Co-Sponsorship (up to $1,650) is now exhausted and ASI Club Services is no longer accepting applications for the 2019-2020 academic year. Applications for the 2020-2021 academic year will be available July 1, 2020. 

ASI Club Event Co-Sponsorship is available at a maximum of $1,650 per fiscal year. Funding is available up to 50% of the costs associated with hosting an event (not to exceed $1,650 for a single event). ASI Club Sponsorship funds ($450) cannot be used to fund the remaining 50%. The $1,650 may be applied to one single event or multiple events. An application must be submitted for each event and the total awarded across all events may not exceed $1,650.

An ASI Club Event Co-Sponsorship application must be submitted to ASI Club Services no later than 14 days prior to the event. An E-Plan must be on file prior to the submission of an ASI Club Event Co-Sponsorship application.

ASI Club Event Co-Sponsorship does not permit:

  • Expenditures to directly support or oppose any candidate for public office
  • Charitable donations
  • Alcohol
  • Door prizes, awards, gifts (including gift cards/certificates)
  • Sole use for transportation
  • Sole use for lodging

Process:

  1. Submit an E-Plan for your club event.
  2. Submit an ASI Club Event Co-Sponsorship Applications to ASI Club Services at least 14 days prior to the Event.
  3. Your application will be reviewed by the Student Government appointed ASI Club Funding Liaisons and either be approved or denied.
  4. Your club will be notified about the status of your application via email.
  5. If approved, your club will schedule an appointment to meet with an ASI Club Services to discuss the terms of the sponsorship.

ASI Club Sports Funding 

ASI Club Sport Funding Procedures

ASI Club Sport Funding Allocation Request

ASI Club Sport Funding Annual Report

ASI Club Sports Funding is available for currently chartered sport clubs that are recognized by the Club Sports Council. Funding is available to assist with the expenses associated with supporting the activities of the Club Sports program. Each organization that is granted ASI Club Sports Funding is ineligible to receive ASI Club Sponsorship or ASI Club Event Co-Sponsorship. The Club Sports Council is ineligible to receive ASI Club Funding. The Club Sports Council will determine how much funding each individual sport club will receive.

To receive funding, the Club Sports Council must submit an ASI Club Sport Funding Allocation Request, containing the specific funding amount being requested and the tentative allocation amounts for each club sport and/or Club Sports Council’s administrative expenses. The allocation request must be submitted to the ASI Chair of the Board by the third week of the winter quarter. For instance, requests for funding for the 2018-19 academic year must be made by the third week of winter quarter, 2018. The Club Sports Council must then submit a Club Sports Funding Allocation Report, containing specific funding amounts for each sport club recognized within the Club Sports Council to the Chair of the ASI Board of Directors by the last Board meeting of the academic year.

College Club Council Funding

Note: ASI College Club Council Funding​​​​​​​ has concluded for the 2019-2020 academic year. Applications for the 2020-2021 academic year will be available July 1, 2020.

ASI College Club Council Funding ($424.00 + $0.16 per student, per college) is available for currently chartered College Club Councils. College Club Councils are only eligible to receive ASI College Club Council Funding and are ineligible to receive ASI Club Sponsorship. College Club Councils are eligible to receive ASI College Club Council Funding with a maximum allotment of $424.00 + $0.16 per student per college per fiscal year.

ASI College Club Council Event Co-Sponsorship Procedures and Application

Note: ASI Club Council Event Co-Sponsorship (up to $1,650) is now exhausted and ASI Club Services is no longer accepting applications for the 2019-2020 academic year. Applications for the 2020-2021 academic year will be available July 1, 2020. 

The ASI College Club Council Event Co-Sponsorship allots a maximum of $1,150 per college club council per fiscal year. To apply, your club must be a currently chartered Cal Poly College Club Council. Instructionally Related Activities (IRAs), Cal Poly RSOs and Cal Poly Club Sports are not eligible to receive ASI College Club Council Funding. College. More information can be found in the link above.

Eligibility

Only recognized student organizations, clubs that are chartered through Cal Poly, are eligible to receive ASI Club Funding. Instructionally Related Activities (IRAs) and student-run organizations that receive other funds supported through mandatory student fees are not eligible for ASI Club Funding. 

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