Annual Registration Timeline

	Recognized Student Organizations	Fraternity & Sorority Life Chapters
Regular Registration Opens	March 15	November 15
Regular Registration Closes	June 15	December 31
Late Registration Opens	July 15	January 15
Late Registration Closes	March 1	November 1

Step 1: Re-Register Your Organization

The President/Primary Contact submits a re-registration via Cal Poly Now. For more information, please refer to RSO Re-Registration Instructions for Presidents.

Registration requires the following:

• GENERAL INFORMATION - The Organization Description Summary is the short intro to your club that will be displayed on the Organization Directory.
• WEBSITE & SOCIAL MEDIA - If you have an additional external website, feel free to include it here. For social media, include the full URLs to any platforms where your club has a presence.
• CONTACT INFORMATION - Add as little or as much as you like, but we highly recommend that you have a club email address listed.
• PROFILE PICTURE/LOGO – For display on the Organization Directory
• ROSTER - Provide a roster of all members and their position assignments in the template provided.

Step 2: Officer Training

Presidents, co-presidents, treasurers, advisors, and co-advisors must complete Club Officer & Advisor Training.

Step 3: Verification

CSU student presidents and treasurers of campus-approved clubs and organizations shall be defined as minor representative student officers. The eligibility is defined by the CSU Executive Order 1068 (Student Activities) and Campus Administrative Policy 620. Officer and advisor eligibility are verified by Clubs & Organizations and the Office of Student Rights & Responsibilities. Officers must:

• Be matriculated at Cal Poly,
• Maintain a minimum campus term grade point average (GPA) of 2.0,
• Be in good standing, and must not be on academic, disciplinary or administrative probation,
• Undergraduate incumbents must earn 6 semester units per term while holding office. Graduate and credential incumbents must earn 3 semester units per term while holding office.
• Undergraduate students are allowed to earn a maximum of 150 semester (225 quarter) units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester (75 quarter) units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units are not eligible for minor student representative office.

Once verified, the re-registration is approved and the officer listings are updated automatically in Cal Poly Now.