Take the Online Training
Presidents, treasurers, and advisors can now take the online club training to charter for the rest of this year and all of the 2019-20 academic year. Select your position below to take the training.
Online Training Details
Only the president, treasurer, and advisor are required to complete the online training.
- Allow 45 minutes.
The training takes about 45 minutes to complete.
- You can pause it.
The training does not have to be completed during one session; just use the same computer and browser when resuming.
- All three positions are required.
The president, treasurer, and the advisor must input their information at the end of the training.
Online Training FAQs
Presidents: Don't see your charter in your email? Make sure you, your treasurer, and advisor finish the training and input your information at the end.
Submit your signed charter.
Before club officers can receive their charter, all three required positions (president, treasurer, and advisor) must complete the online training. After the last person completes the training, ASI Club Services will email the president a Cal Poly Recognized Student Organization (RSO) Charter within 5-7 business days. Wet signatures (hand-signed, no scans) are required before submitting to ASI Club Services.
Submit a roster (for renewing clubs).
If you are renewing your charter, submit a printed copy of your roster of club members from this year (2018-19) to ASI Club Services with your signed charter. Feel free to copy and paste member information into this Roster Template (Excel document download). Please include all active members from this year, including those who will be graduating. A charter renewal without a roster containing member names and email addresses will not be accepted. Cal Poly email addresses preferred.
Download the Roster Template (Excel document attached).
Charter without a lapse in recognition status: Deadline - Friday, October 11, 2019
Charters for this year (2018-19) will remain active through Friday, October 11, 2019. The last day for clubs to renew their charter without experiencing a lapse in recognition status is Friday, October 11, 2019.
What happens if a club submits a charter after that date?
You can submit your charter anytime.
Cal Poly doesn't restrict clubs from submitting charters after October 11, 2019. You can still submit a charter anytime during the year, and your club will be eligible for recognition.
Note: if you allow your recognition status to lapse, your organization won't be able to operate until you renew your charter. Until the training is completed and your charter has been approved, your officers and advisor won't be able to:
- sign any paperwork, including reimbursements.
- submit E-Plan requests for events.
Also, you should not be using the University name or Cal Poly branding in connection with your club unless you are recognized.
Do advisors have to take the training?
All advisors, new and returning, must complete the full Advisor Training.
Why is there a training?
It's required, and it's designed to help you.
Officer and advisor training is one of the Executive Orders required of all CSUs. The University, through The Dean of Students Office, officially recognizes Cal Poly clubs based on university standards and requirements, which include a current Charter. In order to remain active (e.g. access club funds, receive ASI Club Funding, submit E-Plans), all presidents, treasurers, and advisors must complete the online training annually, and every club must renew its charter each year.
Plus, there's information in the training which you will need to be able to run your club.