Take the Online Training
Online training is now available.
Presidents, treasurers, and advisors must complete the online training to charter for the 2018-19 academic year. Select your position below to take the training.
Online Training Details
Only the president, treasurer, and advisor are required to complete the online training.
- Allow 45 minutes.
The training takes about 45 minutes to complete.
- You can pause it.
The training does not have to be completed during one session; just use the same computer and browser when resuming.
- Use your laptop.
The training can only be completed on a laptop or desktop. It cannot be done on your phone or mobile device.
Presidents: Don't see your charter in your email? Make sure you, your treasurer, and advisor finished the training, 100%.
Submit your signed charter.
Before a club can receive their charter, all three required positions must complete the online training. After the last person completes the training, ASI Club Services will email the president a Cal Poly Recognized Student Organization (RSO) Charter within 5-7 business days. Wet signatures (hand-signed, no scans) are required before submitting to ASI Club Services. Charters for 2018-19 will remain active through Friday, October 11, 2019.
Submit a roster (for renewing clubs).
If you are renewing your charter, submit a printed copy of your previous year's roster of club members (2017-18) to ASI Club Services with your signed charter. Feel free to copy and paste member information into this roster template (Excel Download). Please include all active members for the previous year, including those who have graduated. A charter renewal without a roster containing member names and email addresses will not be accepted.
When is the deadline to charter?
Friday, October 12, 2018
This is the last day for clubs to renew their charter from the last academic year (2017-18) without experiencing a lapse in recognition status.
What happens if a club submits a charter after that date?
You can submit your charter anytime.
Cal Poly doesn't restrict clubs from submitting charters after October 12, 2018. You can still submit a charter anytime during the year, and your club can again be eligible for recognition.
Here's the problem with that: if you allow your recognition status to lapse, your organization won't be able to operate until you renew your charter. Until the training is completed and your charter has been approved, your officers and advisor won't be able to:
- sign any paperwork, including reimbursements.
- submit E-Plan requests for events.
Also, you should not be using the University name or Cal Poly branding in connection with your club unless you are recognized.
Do advisors have to take the training?
All advisors, new and returning, must complete the full Advisor Training.
Why is there a training?
It's required, and it's designed to help you.
Officer and advisor training is one of the Executive Orders required of all CSUs. The University, through The Dean of Students Office, officially recognizes Cal Poly clubs based on university standards and requirements, which include a current Charter. In order to remain active (e.g. access club funds, receive ASI Club Funding, submit E-Plans), all presidents, treasurers and advisors must complete the online training annually, and every club must renew its charter each year.
Plus, there's information in the training which you will need to be able to run your club.