Merchandise Approval Process

Steps for Merchandise Approval

Step 1: Select Vendor

• Determine the products you want to order
• Select a Cal Poly licensed vendor
• Obtain specs for design

Step 2: Design Artwork

• Follow Cal Poly brand standards
• Design yourself or have the vendor/consultant design

Step 3: Obtain Initial Approval

• Submit the Trademark Licensing Request Form on Cal Poly Now
• When revisions are complete, University Marketing verifies the vendor and provides initial approval by sending an email to the student and ASI to proceed

Step 4: Order

• Upon email receipt, the student notifies the vendor to proceed with the order
• The vendor submits artwork through the licensing system for final University Marketing approval
• University Marketing verifies artwork and the vendor notifies the student when final approval is obtained

Step 5: Reimbursement

• The club may submit a Purchase Request to pay for merchandise expenses