Risk Assessment
When planning an event, it is important to consider all of the inherent risks associated with the event. Some examples of inherent risk include:
- Alcohol
- Minors Attending
- Animals
- Location
- Headcount of Participants
- Nature of the Activity
If an event mets any of these criteria, or has elements deemed to hold potential risk by Clubs & Organizations staff, the Event Planner may be required to complete a Risk Assessment as part of the Event Request.
Clubs are responsible for their own activities and assume complete responsibility and liability for their activities. If an individual is injured or causes personal or property damages or other injuries at a club event, that individual is personally responsible for any related expenses and damages. When clubs sponsor activities with the potential for injuries and/or damages, participants are required to complete a Release of Liability, Promise Not to Sue, Assumption of Risk, and Agreement to Pay Claims form (aka Release of Liability). The Release of Liability form serves two important purposes: it notifies the participant that liability/accident/medical insurance is not provided for the activity and it clarifies the responsibility of the individual, the university, and the club. Release of Liability forms can be filled out at the event site but must be completed prior to the individual participating in the activity.
A Release of Liability form does not release clubs from the responsibility of providing a safe environment for the activity.
Open Bodies of Water
Events that take place on open bodies of water are only allowed under contract with a licensed third-party vendor with appropriate insurance.
Ineligible Off-Campus Events and Activities
Due to their high-risk nature, certain activities are not permitted to occur as club events. Ineligible activities include, but are not limited to, wine tasting, events at student private residences, and helicopter rides. Clubs and Organizations staff will determine on behalf of the university whether an event or activity is deemed too risky on a case-by-case basis.
Insurance on Equipment or Borrowed Items
ASI and the university do not have insurance coverage for equipment or other items borrowed for use by a club. Clubs have a responsibility to ensure that they are trained to use any rented equipment and to follow safety procedures.
