Outside Vendors

Club Contracting for Services

When a club enters into an agreement with a vendor or service provider it is important to document the terms of the relationship in the form of a contract. Documentation protects the club while also ensuring that there are no misunderstandings regarding the terms of the agreement. Club officers and/or members are responsible for signing their own contracts and service agreements. The university does not sign contracts on behalf of clubs, nor does the club advisor.

However, prior to signing a contract, all contracts must be submitted to Clubs & Organizations via the Event Request. All contracts will be logged and routed to the appropriate campus entity for review. All contracts must be provided to Clubs & Organizations at least three business days prior to the event date to allow time for review. Contracts will only be processed if an E-Plan and Event Request have been submitted.

Note: Contracts for certain events will not be approved by the university. Should the contract not be approved, the club will be contacted by Clubs & Organizations Staff with further instructions.